This notice explains how information about you is collected and used. This website is operated by A Space Station PLC.

We take your privacy very seriously, and ask that you read this privacy policy carefully as it contains important information on:

The person information we collect from you

What we do with your information, and

Who your information might be shared with.

Who we are

A Space Station PLC, Sure Store (UK Ltd), NW8 Self Storage Ltd, Doug Hampson T/A Lockaway Self Storage, collectively trading as Space Station Self Storage. We are a ‘data controller’ for the purposes of the Data Protection Act 1998. This means we are responsible for, and control the processing of, your personal information. The person responsible for how we handle personal information is Mr Dean Midgley, who can be contacted at it.tech@space-station.co.uk.

What information do we collect?

Personal Information provided by you

We collect personal information about you, (such as your name, postal address, email address, phone numbers, date of birth, payment details) when you sign up to participate in or receive a service from us, such as getting a quote, reserving a unit, online contract signing, or face to face if you come to our site to sign a storage agreement. We also collect personal information when you contact us, send us feedback, or otherwise interact with our company. Our website also uses cookies – see Use of cookies and collects IP addresses (Which means a number that can uniquely identify a specific computer or other device on the internet).

Personal information provided by third parties

Occasionally we may receive information about you from other sources (such as credit reference agencies), which we will add to the information we already hold about you in order to help us provide services to you and to improve and personalise our service to you.

Personal information about other individuals

If you give us information on behalf of someone else, you confirm that the other person has appointed you to act on their behalf and has agreed that you can:

Give consent on their behalf to the processing of their personal data;

Receive on their behalf any data protection notice; and

Give consent to the transfer of their personal data abroad.

Sensitive personal information

We will not usually ask you to provide sensitive personal information. We will only ask you to provide sensitive personal information if we need it for a specific reason, for example, if we believe you are having difficulty dealing with your account due to illness or you have specific access requirements due to medical needs. If we request such information, we will explain why we are requesting it, and how we intend to use it.

Sensitive personal information includes information relating to:
Ethnicity, political opinions, religious beliefs, trade union membership, physical or mental health, sexual life, and criminal convictions.

We will only collect your sensitive information with your explicit consent.

Children

We do not knowingly collect personal data relating to children under the age of 16. If you are a parent or guardian of a child under 16 and think we may have information relating to that child, please contact us at 01753 770 707. We will ask you to prove your relationship to the child but if you do so you may (subject to applicable law) request access to and deletion of that child’s personal data.

How do we collect information from you?

We gather information directly from you, and also via our website, mobile applications (or ‘apps’) and other technical systems. If you visit our storage facility, some personal data may be collected from monitoring devices and systems, such as closed circuit TV (CCTV) and door entry systems at the site.

We may monitor and record communications with you (such as telephone conversations and emails). We may do this for a number of reasons, such as to check the quality of our customer service, for training purposes, to prevent fraud, or to make sure we are complying with legal requirements.

Use of cookies

A cookie is a small text file which is placed on your computer (or other elections device such as a mobile telephone or tablet) when you use our website. We use cookies (and other similar tracking technologies such as web beacons and action tags) on our website. WE do this to find out such things as the number of visitors to the various parts of the site. This information is only processed in a way which does not identify you individually. We use analysis software to looks at IP addresses and cookies to improve your user experience. We do not use this information to develop a personal profile of you. If we do collect personally identifiable information, we will be up from about this. WE will make it clear when we collect personal information and will explain what we intend to do with it.

You can set your browser not to accept cookies and the websites below tell you how to remove cookies from your browser. However, some of our website may not function as a result.

For further information on our use of cookies, please see our cookie policy.
For further information about cookies in general, visit www.aboutcookies.org or www.allaboutcookies.org

How will we use the information about you?

We collect information about you for a number of reasons.

So that we can take steps to enter into a contract with you and provide services to you once that contract is in place, we collect personal information to:

Identify you and manage any accounts you hold with us;

Contact you for reasons related to the service you have signed up to or to provide information you have requested;

Deal with payment for our services;

Notify you of any changes to our website or other service which may affect you;

Resolve any disputes or collect overdue payments;

Any other relevant business related activities.

We also collect personal information to comply with our legal obligations, for example to comply with anti-money laundering and counter-terrorist financing requirements.

To make sure we give a high quality and secure service, we collect personal information and CCTV images to:

Conduct research and analyse website visitor behaviour patterns;

Customise out website and its content to your particular preferences;
improve our services;

Detect and prevent fraud;

Carry out security vetting;

Prevent offensive, inappropriate or objectionable content being sent to or posted on out sites or to stop any other form of disruptive behaviour;

To establish whether you are doing something that breaches your contract with us;

To assist in the establishment or defence of any crime or other investigation

If you agree with will contact you to let you know about other products or services that may be of interest to you (see Marketing).

If we propose to use your information for any other uses we will ensure we notify you first. If we need your consent to use your information for these other purposes, we will give you the opportunity to opt in or to refuse. If you opt in, you will be able to opt out at any time.

Marketing

We would like to send you information by post, email, telephone, text message (SMS) about products and services, competitions and special offers, which may be of interest to you.

We will ask whether you would like us (our group companies) to send you marketing messages by asking you to tick the relevant boxes when you complete our online enquiry form or come to our storage facility for a quote, or to sign a storage agreement.

If you have consented to receive marking from us, you can opt out at any time. See What rights do you have?for further information.

When will we contact you?

We may contact you to let you know about any changes to the service you have signed up for or to provide information you have requested. Where you have opted to receive further information from us, we will invite you to participate in surveys about our services (but it is your choice if you wish to take part) ad we will contact you for marketing purposes. You can tell us to stop contracting you for marketing at any time – see What rights do you have?. If you ask us to stop contacting you, you can also ask us to start again at any time.

When will we contact any other person about you?

If you provide us with the details of any other person we can contract to discuss your account, we may contact that persona and discuss and share the details of your account with that person and deal with that person in relation to your account as if that person was you. We may particularly want to do this if we are unable to get in touch with you for any reason. If you change your mind, you can email or write to us and have this person taken off your account as an alternate contact person (see How to contact us?)

Who your information might be shared with

We may disclose your personal data to:

Other companies within our group

Service providers under contract with us to support out business operations, such as technology services, or Removals companies

Our insurers and insurance brokers if you take out insurance through us

Trade associations of which we are a member

Law enforcement or government agencies in connection with any investigation to help prevent or detect unlawful activity

Our business partners in accordance with the ‘marketing’ section above

Any person or agency if we need to share that information to comply with the law or tow enforce any agreement we may have with you or to protect the health and safety of any person

Any person who you have named as a person we can contact to discuss your account

Any person who is your agent or representative, such as the holder of a power of attorney, a legal guardian, or a person administering a will

Any person who we are negotiating with as a potential buyer of our business or property or if we are proposing to merge our business with another business

Credit card associations if specifically required

If we pass data on to insurers, they may enter your data onto a register of claims which is shared with other insurers to prevent fraudulent claims. If we use an outside party to process your information, we will require them to comply with our instructions in connection with the services they provide for us and not for their own business purposes.

Keeping your data secure

We will use technical and organisational measures to safeguard your personal data, for example:

We store your personal data on secure servers

Only authorised staff are able to access personal data.

We have strict security and confidentiality procedures covering the storage and disclosure of your information in order to keep it safe and prevent unauthorised access. We only allow certain authorised employees to have access to your personal information who need to use it to fulfil their job responsibilities. The employees are trained in the proper handling of customer information. Employees who do not comply with our internal rules are subject to our usual disciplinary procedures.

While we will use all reasonable efforts to keep your personal data safe, you acknowledge that the use of the internet is not entirely secure and for this reason we cannot guarantee the security of integrity of any personal data that is transferred from you or to you via the internet. If you have any particular concerns about your information, please contact us (see How to contact us?).

Our website contains links to websites and applications owned and operated by other people and businesses. These third party sites have their own privacy policies and use their own cookies and we recommend that you review them before you provide them with personal information. They will tell you how your personal information is collected and used while you are visiting these other websites. We do not accept any responsibility or liability for the content of these sites or the use of your information collected by any of these other sites and you use these other sites at your own risk.

What can I do to keep my information safe?

If you want detailed information from Get Safe Online on how to protect your information and your computers and devices against fraud, identity theft, viruses and many other online problems, please visit www.getsafeonline.org. Get Safe Online is supported by HM Government and leading businesses.

Transfers of your information outside of the EEA

We may need to transfer your personal data to Australia and the USA, which are located outside of the European Economic Area, as our servers are backed up in multiple locations. This data can still only be accessed by ourselves and our server management company. Rest assured that we will always ensure any transfer is subject to appropriate security measures to safeguard your personal data.

How long do we keep your personal information?

We will hold your personal information on our system for as long as is necessary for the service you have requested or for the length of time set out in any contract between us, unless you have told us you want us to remove you from the system (see Right to be forgotten). We may keep certain data for longer periods, where we are legally required to, or we have legitimate business interests.

What Rights do you have?

Right to request a copy of your information

You can request a copy of your information which we hold (this is known as a subject access request). If you would like a copy of some or all of it, please:

Email, call, or write to us (see How to contact us?)

Let us have proof of your identity and address (a copy of your driving licence or passport and a recent utility or credit card bill), and

Let us know the information you want a copy of, including any account of reference numbers, if you have them.

We will not charge any fee for this service in most cases.

Right to correct any mistakes in your information

You can require us to correct any mistakes in your information which we hold free of charge. If you would like to do this, please:
Email, call, or write to us (see How to contact us?)

Let us have enough information to identify you (e.g. account number, user name, registration details), and
Let us know what information is incorrect and what it should be replaced with.

Right to ask us to stop contacting you with direct marketing

You can ask us to stop contacting you for direct marketing purposes. If you would like to this, please:

Email, call or write to use (see How to contact us?). You can also click on the unsubscribe button at the bottom of any email newsletter we may send you. It may take up to 7 days for this to take place.

Let us have proof of your identity and address (a copy of your driving licence or passport and a recent utility or credit card bill), and

Let us know what method of contact you are not happy with, if you are unhappy with certain ways of contacting you (for example, you may be happy for us to contact you by email but not by telephone)

Right to be forgotten

You can ask us to delete the data we hold about you in certain circumstances. You can do this if it is no longer necessary for us to hold the data for the purpose it was collected (for example if you are no longer a customer), or if we are using it without your consent or you have to ask us to delete it to comply with any of your legal obligations. You can also do this if you originally gave your consent to us using your information and you want to change your mind, if you would like to do this, please:

Email, call, or write to us (see How to contact us?)
Let us have proof of your identity and address (a copy of your driving licence or passport and a recent utility or credit card bill), and

Let us know why you would like us to delete your data from our systems.

We will take steps to make sure the information is deleted from our systems and by any people who are processing your information for us unless we have to carry on using the information for legal reasons, or we have legitimate business reasons which require us to keep the data.

How to contact us

Please contact us with any questions about this privacy policy or the information we hold about you.

If you wish to contact us, please send an email to dpo@space-station.co.uk or write to use at Information Security Officer, A Space Station PLC, 149 St Pauls Ave, Slough, SL2 5EN or call us on 03303 351 748.

Changes to the privacy policy

We may change this privacy policy from time to time. You should check this policy occasionally to ensure you are aware of the most recent version.

May 2018.